A successful board meeting will result in better decision-making, improved productivity and time-management abilities, as well as improved collaboration, bringing companies closer to their goals. However, facilitating a productive and efficient meeting requires an innovative agenda structure, a good board book template and clear governance guidelines.
Set clear goals for meetings and share them with participants in advance. This will help everyone organize and prioritize discussion topics, avoiding meetings that are too long and unfocused. Prioritize issues over updates and limit meetings to 30 minutes per topic. This will to keep discussions moving forward and reduce fatigue.
Make clear how decisions will be taken during the meeting, including whether it will be based on consensus, voting or any other method. Encourage open dialogue and respect different opinions, but be open about difficult topics or bad news. If you have to utilize a formal voting procedure ensure that the procedure is well-defined, with a specified number of votes required for a vote to be considered agreed. The minutes of the meeting can precisely record the voting results, allowing for accountability and follow-up.
After the meeting, you should review the meeting’s decisions and develop a list of action items that each https://onlineboardmeeting.org chief can deliver to their department. This will help reinforce the new strategies that were agreed upon and make sure every department is on board in implementing these goals. In future meetings, review and analyze these actions to create a culture that is based on accountability.